If you thought shifting from one home to another was difficult, relocating your business can be a lot more confusing. This is because there is significantly more furniture, items, and even people to consider. While this can certainly be a daunting prospect, the whole relocation will be a lot smoother if everything is organized well. You need to get every employee invested in the shifting process as well. This way, with more hands on deck, you are much more likely to get the move over with quickly and efficiently. Here are some tips to help you out:
1. Inform Everyone
Of course, the first people that you should tell are your own employees. It is not enough merely to inform them that you are changing your location. You should also take them to the new office site. This way, everyone has a better idea of where the new workplace will be. Prior to telling your clients, you should anticipate that there will be a lot of questions. This is why it is a good idea to provide your employees with a script of how to deal with the most commonly surfacing queries.
2. Hire the Right Services
Relocating your office is a lot different to shifting homes. This is why you need to get commercial moving services instead of regular movers. These individuals are better equipped to deal with the nuances involved in commercial moving. You should start looking for such an organization at least three months before you move. In addition to finding the right fit, it is also going to take some time to pack up and move out the entire workspace.
3. Pack the Little Items
The business moving company you hired will be able to handle all of the larger items well. However, it is up to you to deal with the smaller things such as computer cables, wiring, and other important objects. Make sure to pack these away in little plastic bags, labelling them as you do so. Now, put all of these wires and cables in a separate box.
4. Packing the Electronics
One of the advantages of hiring office moving services is that these individuals know how to pack various belongings. As a business, you will probably have a considerable number of electronic devices. These are going to have to be carefully handled and put away safely. Make sure that you clearly label which device belongs to whom.
5. Arrange Space in the New Place
In order for office moving companies to be more efficient, they are going to need a plan for the new space. This is why you should figure out the office plan ahead of time. This way, you will be able to mark out each separate area clearly. Then, all the business movers will have to do is set the furniture down in the corresponding spot.
6. Coordinate Movements
The next thing that you need to do is to assign two different coordinators. Make sure that they are senior members of the team who are qualified to make certain decisions. Have one at the place that you are evacuating and the other at the new space. This way, there will always be someone directing and guiding the commercial moving people. This will make things go a lot faster and more smoothly.
These are the most important things you should consider when shifting from one office to another. These directions will help you control the overall situation a lot better.