Office moving is considered to be a real challenge for every employee and manager. Expanding the area, improvement of the office facilities, infrastructure changes or fast-growing staff make the industry move. No matter what the reason is, relocating your business is a rather difficult task.
THE MAIN DIFFICULTIES OF THE OFFICE MOVE
If you’ve never moved from one place to another, the relocation may require very little skill or effort. The truth is that the process of the office move is rather complicated. It includes not only the physical rearrangement, boxes packing, and uploading. You should be aware of the following issues:
- Productivity losses. They happen even if your enterprise doesn't work 24/7. It takes some time to return to the habitual schedule.
- Don’t forget to change the legal address requisites of the company and to update the business cards.
- Re-establishment of the working Net. The modern world lives in the age of the Internet. That’s why the absence of the connection even during one day is rather stressful.
The office staff can move their things by themselves but the process would be rather slow and non-effective. That’s why it would be a great mistake to move the office with the help of the personnel. There are 10 tips that will assist to relocate the company quickly and help to avoid a headache.
THE GOLDEN RULES OF THE MOVING
1. Plan your move.
Planning includes researching, analyzing and anticipating information. It’s necessary to look through dozens of guidebooks while preparing the move. The moving companies deal with all difficulties. It’s enough to appoint a responsible person among the office staff. He or she will inform the movers about the building peculiarities. And it’s better to estimate the scope of work in advance.
Any enterprise is a complicated organization with its own peculiarities and oddities. The huge amount of papers or folders should be sorted by categories. It’s possible to use color labels or stickers. The essential box is a must.
In order not to lose any necessary papers or items, you should use accustomed cardboard boxes or eco-friendly plastic containers. You need to buy them. The plastic containers can be rented in a special firm.
All the employees should know the exact date of the Big Day. Each department should be responsible for its own documents.
5. Certificates and insurance are important.
The moving process can lead to losses and damages to the property. In order to be insured, you should hire only certificated truck and mover companies. You should pay attention to details of the insurance coverage and don’t forget about padlocks, trailer locks and tie down straps.
Any process should be controlled, especially when it comes to your money. You should check all the containers and be aware of extra fees.
7. Hire professionals.
Nowadays it’s not a problem to find a moving company. However, it’s difficult to find real professionals. Before signing up the contract, you should get acquainted with the history of the company, read reviews and contact the former clients.
8. Create a buffer zone.
The business is impossible without clients. You need to create a special buffer zone for your customers so that they won't be affected by your relocation.
9. Do not neglect the logistics.
The great plus of the hiring moving company is that the movers choose the best route for the trucks by themselves in order to avoid the traffic jam. The parking of the trucks should be discussed with the building management in advance.
10. Have fun!
Moving out opens new horizons. The best way to endure the moving is to treat it as a quest. To draw the bottom line, organizing the office moving is not a piece of cake. However, it’s rather exciting and overpowering.